SAFETY GUIDELINES FOR OFF CAMPUS RESEARCH AND UNIVERSITY RELATED ACTIVITIES

These guidelines and an emergency response procedure as outlined below are the result of extensive discussions with senior police officers, the Campus Protection Unit, MTN Crime Prevention Centre and the DVC: Research & Development. They are designed to provide maximum protection and assistance to staff and students involved in off campus research and university related activities. These guidelines can only be effective if followed as outlined. This is particularly important in terms of the emergency response procedure. NB: Initiating an emergency response must be taken very seriously by everyone involved. This is a complex and very expensive exercise. Unless the procedure below is followed exactly there is a likelihood of false alarm, which if they occur with any frequency, will minimise the effectiveness of the response.

GUIDELINES

1. Familiarise yourself with the list of “Do’s and Don’ts” listed below for off campus activities.

2. Identify a reliable contact person who you will report your movements to. Ensure that this person can be contacted at all times while you are away. They must be fully informed of your movements and agree on times when you will make contact.
3. Before proceeding on a trip complete the travel form.
4. Ensure that all the details required are accurately completed.
5. The travel form should be emailed to Campus Protection. Print out copies of the completed form to give to your contact person and to take with you.
6. Contact Campus Protection (046 603 8146) to obtain phone numbers of the nearest Police Station/s to your research/ field site.
7. When you arrive at your research/ field site, proceed to the nearest Police Station and report to the duty officer. Indicate your departure time and date from the area. Leave a copy of your travel form (3 above) with the duty officer.
8. When you have completed your activities in the area, report your departure to the police station.
9. Ensure that you report to your contact person at the stipulated times each day.
10. Should you fail to report to your contact person at the agreed times, this person (and ONLY this person) must contact Campus Protection who will then set in motion an EMERGENCY RESPONSE PROCEDURE. This procedure has been agreed upon with senior police officers and will be treated with the highest priority. PLEASE NOTE: Your contact person must only contact Campus Protection and should NOT contact the police directly.

Last Modified: Fri, 01 Sep 2017 09:51:17 SAST